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Project Portfolio Management
Raise Your Pmo To New Heights With Plugorange
Project Portfolio Management
Every project tells a story of ambition, effort, and outcome. In the dynamic business landscape, PMO leaders face the arduous task of weaving these stories into a cohesive tapestry of value. Plugorange’s project portfolio management solution brings that prowess, transforming how PMOs envision, prioritize, and execute.
// Steering Change with Agility
The Plug Orange Advantage
Rapid market transitions and a deluge of demands demand that organizations possess agility at their core:
- Unifying Diverse Efforts: No matter the work methodology, Plugorange provides a comprehensive view of progress, finances, and risks, ensuring you never lose sight of the bigger picture.
- Two-Way Planning: Our tool is the bridge that connects top-down strategies with bottom-up executions, facilitating swift adjustments to shifting priorities.
Challenges PMOs Face & How Plugorange Addresses Them
In the whirlwind of project management, common challenges emerge:
- Gaps between committed plans and the actual capacity of resources.
- A foggy view of the project portfolio, hindering decisive action.
- Bureaucratic approval processes that hinder speed.
- The drain of manual tasks and excessive status meetings on productivity.
- Blind spots to emerging bottlenecks, dependencies, and resource disparities.
- Strategic endeavors stalling due to inconsistent prioritization.
Project portfolio management (PPM) software capabilities
Planning & Prioritization
Strategic Alignment
Demand Capture
Resources & Capacity
Program Management
Team Delivery
Financials
Performance Analytics
Planning & Prioritization
Plan portfolios, optimize resources, prioritize projects, and advance business capabilities to operationalize the strategic roadmap.
Portfolio Planning & Prioritization
Utilize top-down scoring methodologies or decentralize prioritization across projects and work so that the PMO and teams can make decisions based on how the work will drive objectives and key results (OKRs).
Portfolio and Program Management
Operationalize the strategic roadmap by optimizing portfolios to set direction for execution. Visualize dependencies across programs, projects, and work to understand relationships, resolve risks, and optimize delivery.
Scenario Modeling and Comparison
Model reallocation of funding and resource capacity. Create and compare scenarios to evaluate impacts, balance trade-offs, and ensure delivery on the highest priority strategically aligned work.
Application Portfolio Management
Visualize and understand the dependencies between your organization’s business capabilities, application portfolios, and the underlying technology stack, and programs, projects, and products.
Technology Portfolio Management
Drive business outcomes by connecting technology with business context. Partner with enterprise architects to jointly create technology plans that advance capabilities and deliver work aligned to strategy.
Strategic Alignment
Coordinate delivery and achieve value to meet strategic objectives and quickly adapt and pivot as business priorities change.
Objectives and Key Results (OKRs)
Create a framework for your teams and organization to define measurable goals and to be able to track/measure success of their outcomes.
Scenario Analysis
Leverage what-if scenarios to analyze the impact of new investments against the existing portfolio of approved investments. Quickly reallocate the funds/capacity to other work to achieve desired outcomes and aligned to strategy.
Strategic Roadmapping
Connect strategy, investments, projects, and resources with roadmaps to ensure your PMO is on track to deliver on programs, epics, initiatives, technology, and applications.
Adaptive Portfolio Funding
Fund incrementally to evaluate progress and quickly adapt as priorities change and new opportunities surface. Assess impact of investment decisions and prioritize by focusing on outcomes, value, and shorter delivery cycles.
Demand Capture
Collect and evaluate demand across the enterprise from unstructured ideas to formal requests, all in one place.
Project Intake and Demand Management
Easily automate the work intake process – capture, assess, estimate and approve projects, collect winning ideas, and manage work requests. Visualize the demand management process and governance into execution phase.
Innovation Management
Support a culture of innovation. Generate, capture, collaborate, and refine new ideas, managing the entire process of evaluation and prioritization with crowdsourced challenges.
Requests
Collect requests for work and change from the business. Ensure that the incoming work requests are well defined, categorized, estimated, and dispatched properly to be taken into consideration for delivery.
Resources & Capacity
Make informed decisions on projects and work based on resource capacity, availability, and utilization to meet current and future demands.
Resource Management
Manage resources assignments to planned and unplanned activities, select and identify resources and understand the impacts of proposed changes, balancing trade-offs, and evaluating alternative staffing.
Capacity Planning
Assess resource availability during the project selection and prioritization process to ensure that your organization has the capacity to take on investments at the right time and with the right resources.
Resource Planning & Utilization
Identify under- and over-utilized resources, thereby optimizing resource utilization across the resource pool and improving on-time project delivery.
Time Tracking
Tailor time tracking to determine cost and effort towards progress for each team’s work style: Provide project teams with mobile timesheets, and flexible work costing features to reduce manual time entry for agile teams.
Scenarios
Compare scenarios and perform what-if analysis to evaluate alternative staffing and funding approaches. Quickly identify capacity constraints and model reallocation of resources and funding to understand impacts and balance trade-offs.
Program Management
Enable governance and improve execution across your entire project portfolio with visibility into every aspect of each project.
Flexible Governance
Streamline just-enough governance and provide clear guidelines that focus on outcomes and results, rather than tactics, to drive accountability, control risk and dependencies, and accelerate delivery speed.
Project Planning
Create standardized processes to define project scope by building out the Work Breakdown Structure, tasks and schedules, gather financials and build budgets, and forecast effort and resources required to deliver.
Project Management Tools
Easily plan team projects, schedule tasks, collaborate on documents, and track progress using integrated Kanban boards, Gantt charts, document management, and interactive communication tools in one solution.
Work Management
Plan and manage all work types, whether project-based or keep-the lights-on, with guidelines for capturing changes, risks, and issues. Understand impacts of change and easily make adjustments without disrupting delivery.
Team Delivery
Support team delivery and project team collaboration, no matter how the work is done and enable teams to manage their speed of delivery.
Hybrid Execution
Enable teams to plan and deliver using the solution, methodology and processes that work the way they work best – traditional projects, Agile, or collaborative.
Project Team Delivery
Enable project team members to work the way they work best with productivity-focused workspaces that include document management and integrated communication tools.
Agile Team Delivery
Empower Agile teams to visualize, prioritize and plan their work activities aligned to strategic priorities using Kanban boards that match their preferred work methodology and processes.
Team Collaboration Tools
Give team members easy to use collaborative tools to create workspaces for to support based on pre-defined templates, including template plans, documents, boards, and cards.
Agile Integrations
Connect multiple Agile team tools to visualize, plan, coordinate, and deliver their work together no matter where their work is tracked or how it’s managed.
Financials
Manage forecasts, budgets, and expenses, and track plans vs. actuals to confidently take on new opportunities and maximize ROI.
Forecasting and Financial Targets
Forecast the costs and effort required to deliver each project, as well as the benefits or revenue that the project is anticipated to generate.
Flexible Project Funding
Fund incrementally to evaluate progress and adjust based on changing internal and external factors. Model allocation of funding and capacity within and between portfolios to understand impacts and balance trade-offs.
Budget Tracking and Actuals
Track financial data to visualize snapshots in a project’s lifecycle. Analyze against financial and resource capacity time-phased budget or target to ensure deliver work on-time and on-budget.
CAPEX & OPEX
Ensure proper CAPEX and OPEX categorization and alignment by tracking capitalized and operational costs/expenses on a project to directly impact the bottom line.
Time and Expense Management
Use timesheets to monitor actual effort reported and determine how this effort has contributed to project progress with actual hours and costs.
Performance Analytics
Use real-time data to measure and manage projects and resources. Gain insights from reporting and easily share dashboards with stakeholders.
Analytics and Reporting
Centralize project data to create a consolidated view of insights into reporting variances and health in scope, budget, dates, or quality. Quickly mitigate risks and make decisions to achieve on-time project delivery.
KPI Trend Analysis
Provide visibility to key performance indicators. Capture snapshots of portfolio and project information and perform trend analyses to ensure progress is heading in the right direction, and if not, easily make changes.
Risk Mitigation and Management
Visualize dependencies across programs, projects, and work to collectively understand relationships or impacts, resolve risks, and optimize delivery toward the strategic plan.
Executive Dashboard Reporting
Provide executives with the visibility to help them answer questions such as “Are we supporting business goals and objectives?” and “Can our portfolio mix help us to meet strategic initiatives and get our expected ROI?”
// PARTNER IN EVOLUTION
A Vision for Tomorrow's PMO
- Spotlight on Priorities: Harness real-time insights to recalibrate plans, allocate resources dynamically, and direct funds efficiently.
- Efficiency & Savings: Unleash a surge in productivity by blending the right talents and methodologies, and cut back on redundant efforts.
- Rapid Delivery of Value: Commit to plans backed by robust capacity assessments, trim down on excessive governance, and account for every dependency to expedite delivery.
Your PPM Journey, Augmented with Plug Orange
For PMOs at every stage, from fledglings grappling with the basics to established EPMOs synchronizing multifaceted strategies, Plugorange’s PPM tool is the partner in evolution. Let’s discuss your vision, and together, we’ll handpick the solution that propels your PMO into the future. Reach out, and let’s reshape what’s possible.
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